Complete registration by January 15th to guarantee your size of the insanely soft Official event T-shirt and personalize your number plate plus receive an official event poster, decal & goodie bag.
The fee below includes initial Registration, Tent Camping, and a Donation from the event to beneficiaries. Does not include Late Waivers, Transfers/Modification, RV Camping or Taxes.
|Right on Time
6-10 Person Team
|5 Person Co-Ed||$1,250.00||$1,375.00|
|Junior In Team
18 yrs & younger
18 yrs & younger
For step-by-step registration instructions, visit Build a Team
Ride Tip: Epic Rides highly encourages participants to solidify their team prior to registering in order to avoid reprocessing fees.
Waivers (required from every rider)
Once a team registers, the registration is incomplete until all team members’ waivers have been submitted. Participants have until November 30th to submit a signed waiver without a waiver processing fee. Participants under 18 yrs can download and mail their waiver to the Epic Rides office.
Waiver Fee Schedule:
|$20 Per Rider||Dec. 1 – Dec. 31|
|$45 Per Rider||Jan. 1 – Feb. 13|
Any outstanding waivers after January 31st must be done in person at packet pickup.
Packet Pickup & Mandatory Captains Meeting
Packet Pick-up Hours
Wednesday, February 16, 3p – 8p*
Dragoon Brewing Co.
1859 W. Grand Rd. #111, Tucson, AZ 85745
*Dragoon Brewing Co. will not have access to packets and cannot assist with an earlier pickup
Friday, February 18, 12p – 7p
24 Hour Town Bike & Gear Expo
Saturday, February 19, 7a – 10p
24 Hour Town Bike & Gear Expo
Rider must present a government-issued ID with proof of current Covid vaccination (incl. booster) or a Covid negative test taken within 72-hours of arrival to receive their packet. If you are not able to pickup your packet, the captain can pickup with a copy of your ID (photo on your phone is fine) as well as a copy of your current Covid vaccination card or Covid negative test.
All attendees/participants are required to wear a mask, regardless of vaccination status, when interacting with volunteers & staff.
Mandatory Captains Meeting
10 a.m. in the Expo Area
Team captains are required to attend however Epic Rides also encourages ALL team members to attend as we will be discussing important details associated with each participant having the best time possible!
Non-vaccinated individuals are required to wear a mask when maintaining social distance is difficult or not possible, such as the Captains Meeting.
Team Modifications / Rider Swaps
Modifications: Team captains can login to edit their team name, plus correct rider email addresses, dates of birth, and gender for no charge.
Rider Swaps require the entry to be re-processed and are subject to a processing fee. Any changes to the name fields will trigger the rider swap protocol.
Rider Swap Fee Schedule:
|$10 Per Rider||Sept. 1 – Nov. 30|
|$20 Per Rider||Dec. 1 – Feb. 18|
Any outstanding modification requests after January 31st must be done in person at packet pickup.
Team expansions (adding one or more riders to an existing team) are not permitted after Friday, February 18th.
Scalping / Transfers / Refunds
If none of the original riders remain on a team roster, it is considered scalped and will be subject to the Scalping Fee of $50 flat fee + $20 per rider (all categories).
Solo scalps will be accepted through January 15th / Team scalps will be accepted through February 5th
Team registrations are NON-refundable; however, if an individual is unable to attend due to COVID-19, then they will be able to transfer their entry to a new teammate.
As acknowledged by each captain during the registration process, Epic Rides follows a strict non-transferable, non-refundable registration policy. We do, however, understand “life” happens… The following exceptions will be considered:
- COVID diagnosis – please provide a doctor’s note or diagnosis
- Unscheduled military service – please provide a copy of your orders
- Debilitating injury or illness – please provide a doctor’s note
- Death of immediate family member – understanding this is a sensitive situation, Epic Rides will work with you; some sort of verification may be requested
Please complete this form to request a transfer or refund. Transfers and refunds will begin being processed 30 days after event weekend.
*All Transfer or Refund requests must be submitted within two weeks after the event.
Event Cancellation Policy
Much like dropping in on a steep rocky descent or committing to ride a distance outside of your comfort zone, risk is inherent in our sport.
The act of registering for an Epic Rides event, although not quite as dangerous as riding your bike, presents risks too.
Epic Rides takes great pride in the high level of organization and scenic venues our events utilize. In order to assure each event is up to par with Epic Rides’ expectations, it’s critical we make sure nature is cooperating in the effort to avoid unnecessary impacts on both the rider and the trails.
If an act of God or another event beyond our control occurs, what can event participants expect?
- Decisions made by Epic Rides will be based on participant safety & environmental impact. Oftentimes these decisions are in the hands of the landowners or agencies through which our events are permitted.
- If an event is required to be cancelled due to circumstances beyond our control, Epic Rides requires each participant to accept the financial responsibility of their entry fee.
The skinny: Epic Rides does not save any money if you do not participate. Epic Rides needs to pay for all the supplies and services associated with the event, regardless of the outcome. These include (but are not limited to) permits, third-party vendors, transport, administrative expenses, and awards
The COVID EXCEPTION.
COVID Cancellation Policy: As COVID’s presence evolves, Epic Rides is making its best efforts to begin producing mountain bike events again safely while avoiding financial insolvency.
Appreciating the number of upfront costs that are incurred prior to an event weekend, if an event is required to cancel due to COVID, registrants will receive the following:
Priority + Discounted Registration into 2024 24 Hours in the Old Pueblo
2023 Refund Amount
- 90+ days out – 70% refund
- 60-89 days out – 50% refund
- 30-59 days out – 40% refund
- 29 days or less – 25% credit toward 2024 event
*Refunds exclude processing fees and donations
If you feel further conversation is necessary, we welcome your phone call at 520-623-1584.